You should consider automating your HR processes if your company faces the following:
- High volume of manual work; month-end closing and payroll processing are frequently delayed or entail overtime work of employees involved
- A significant amount of time is spent on recalculation of payroll for previous periods and statutory reports preparation
- Delays in tax payments and late submission of statutory reports
- Frequent corrections of submitted reports
- Regular audits and requests from tax authorities
- Corporate reports for management on payroll and personnel movement contain inaccuracies or errors
HR process automation based on 1C software can help address the following challenges:
HR department optimization, including:
- Reducing human error risks (e.g. document loss, incorrect data entry)
- Saving time on maintaining HR records and managing organizational chart
- Streamlining employee interaction for vacation processes like tracking vacation balances, maintaining vacation schedules, submitting leave requests, their approval and notification
- Prompt employee interaction for business trips
- Accurate and timely generation and submission of corporate reports
Optimization of time and effort in payroll processing including:
- Reducing errors in payroll calculations, tax and insurance contributions payments
- Decreasing the time spent on payroll calculation
- Ensuring accurate and timely reports submission to tax authorities and other regulatory bodies
- Launching and monitoring complex employee motivation schemes, including accurate KPI calculations and timely bonus payments
- Streamlining interaction with employees regarding payroll documents (payslips, income certificates, tax reliefs etc.)
All of the above improvements are offered by Unistaff to the Clients when outsourcing payroll and HR administration.
We implement solutions using 1C: Payroll and HR Management software. There are two options: implementation from scratch including data migration and full system setup, or work with the existing 1C database adding necessary automation on top of current settings.
We offer automation of HR and payroll processes such as:
- organizational chart and time-keeping
- vacation schedule management
- distribution of HR documents
- generation of employment contracts and amendments
- calculation of any types of earnings, including bonuses
- salary payment — generation of all types of bank files
- tax and contributions payments
- accurate allocation of employee costs to projects and preparation of data for accounting and tax systems, which is compatible with any software used for bookkeeping
- generation of corporate reports of any complexity
- employee self-service portals (ESS) and electronic document management (EDM)
This list is incomplete; we focused on most frequent cases. Our specialists will help define the specific scope of automation required for your business at the initial implementation stage. If additional needs for automation arise after the project launch you can easily submit a request using Unistaff ticketing system and get prompt technical support.